NOTICE OF AGENDA FOR AGM 2025 & BALLOT PAPERS

Dear Members

Further to the upcoming 2025 Annual General Meeting (AGM) of The Judo Federation of Australia (South Australia) Inc., to be held on Saturday, 22 November 2025 at 2:00 PM at Flinders University City Campus, Room 505, Level 5, One Festival Tower, Station Road, Adelaide SA, and Online, please find enclosed the following documents:

Included Documents

·         2025 AGM Agenda: HERE

·         2024 AGM Minutes (for confirmation): HERE

·         Postal Voting Instructions and Declaration (issued in accordance with Rule 18 of the Constitution and By-Laws 17): HERE

·         Ballot Papers for Rule 21.2(g) Motions (below)

Nominations Received

The following nominations have been received for elected Board positions:

President – Patrick Collinson

Treasurer – Anthony Smit

Elected Director – Heather Johnstone

Elected Director – Mark Asperti

There are no contested positions. However, in accordance with Rule 21.2(g) of the Constitution, if the number of nominations received for Elected Director positions on the Board equals the number of vacancies to be filled, a resolution is still required to be passed in favour of each nominee for election to occur. The same applies where only one nomination is received for President, Secretary, or Treasurer.

Postal Voting

In accordance with Rule 18 of the Constitution and By-Laws 17, the Acting Secretary has caused the postal ballot papers to be prepared and made available with instructions for all eligible members.

Instructions and Declaration: HERE

The ballot papers attached are as follows:

• President – Patrick Collinson: HERE
• Treasurer – Anthony Smit: HERE
• Elected Director – Heather Johnstone: HERE
• Elected Director – Mark Asperti: HERE

Members are invited to review each nominee’s profile and overview or supporting statement prior to voting.

• Patrick’s is: HERE
• Anthony’s is: HERE
• Heather’s is: HERE
• Mark’s is: HERE

Completed postal votes must be received no later than 5:30 PM on Friday, 21 November 2025 at:

The Acting Secretary

Judo Federation of Australia (SA) Inc.

PO Box 343

Prospect SA 5082

Online Participation

Members wishing to participate in the AGM via online link must register their current email address with JudoSA no later than Thursday, 20 November 2025 by contacting:

📧 info@judosa.com.au

A secure meeting link and participation details will be provided to all registered members prior to the meeting.

Voting Eligibility

Only financial Adult Members and Life Members whose names appear on the certified electoral roll are entitled to vote, whether in person or by postal vote, in accordance with By-Law 34.

A/Secretary | JudoSA