Further to the upcoming 2025 Annual General Meeting (AGM) of The Judo Federation of Australia (South Australia) Inc., to be held on Saturday, 22 November 2025 at 2:00 PM at Flinders University City Campus, Room 505, Level 5, One Festival Tower, Station Road, Adelaide SA, and Online, please find enclosed the following documents:

Included Documents

·         2025 AGM Agenda: HERE

·         2024 AGM Minutes (for confirmation): HERE

·         Postal Voting Instructions and Declaration (issued in accordance with Rule 18 of the Constitution and By-Laws 17): HERE

·         Ballot Papers for Rule 21.2(g) Motions (below)

Nominations Received

The following nominations have been received for elected Board positions:

President – Patrick Collinson

Treasurer – Anthony Smit

Elected Director – Heather Johnstone

Elected Director – Mark Asperti

There are no contested positions. However, in accordance with Rule 21.2(g) of the Constitution, if the number of nominations received for Elected Director positions on the Board equals the number of vacancies to be filled, a resolution is still required to be passed in favour of each nominee for election to occur. The same applies where only one nomination is received for President, Secretary, or Treasurer.

Postal Voting

In accordance with Rule 18 of the Constitution and By-Laws 17, the Acting Secretary has caused the postal ballot papers to be prepared and made available with instructions for all eligible members.

Instructions and Declaration: HERE

The ballot papers attached are as follows:

• President – Patrick Collinson: HERE
• Treasurer – Anthony Smit: HERE
• Elected Director – Heather Johnstone: HERE
• Elected Director – Mark Asperti: HERE

Members are invited to review each nominee’s profile and overview or supporting statement prior to voting.

• Patrick’s is: HERE
• Anthony’s is: HERE
• Heather’s is: HERE
• Mark’s is: HERE

Completed postal votes must be received no later than 5:30 PM on Friday, 21 November 2025 at:

The Acting Secretary

Judo Federation of Australia (SA) Inc.

PO Box 343

Prospect SA 5082

Online Participation

Members wishing to participate in the AGM via online link must register their current email address with JudoSA no later than Thursday, 20 November 2025 by contacting:

📧 info@judosa.com.au

A secure meeting link and participation details will be provided to all registered members prior to the meeting.

Voting Eligibility

Only financial Adult Members and Life Members whose names appear on the certified electoral roll are entitled to vote, whether in person or by postal vote, in accordance with By-Law 34.

A/Secretary | JudoSA

Saturday, 22 November 2025 at 2:00 PM

Flinders University City Campus

Room 505, Level 5, One Festival Tower, Station Road, Adelaide SA

and Online

Business to be Conducted

• Confirmation of minutes of the previous AGM
• Receive and consider the 2025 Annual Report (Board of Directors)
• Receive and consider the audited accounts for the financial year 2024–25
• Receive and consider the Auditor’s Report
• Appointment of Auditor
• Consider Notices of Motion from the Board and Members
• Bestow Life Membership and Special Awards
• Conduct elections for Board positions as follows:

Board Elections (Rule 20 & 21.3 of the Constitution)

• President — 1-year term
• Secretary — 2-year term
• Treasurer — 2-year term
• Four (4) Elected Directors:
• One (1) for a 2-year term
• Three (3) for a 1-year term

Notices of Motion (Rule 14 of the Constitution)

The Board and any Member may submit a Notice of Motion for inclusion at the AGM. Notices must:

• Be in writing
• Include the name of the proposer
• Be received by the Acting Secretary no later than Saturday, 8 November 2025

Submit by post to:

The Acting Secretary
Judo SA
P.O. Box 343
Prospect SA 5082

Or by email to:

secretary@judosa.com.au

Issued by the Acting Secretary

17/10/2025

Applications for the grading close on the 21st of September.

Click here for details of how to register and the required documentation.

Creating and maintaining child-safe environments is a shared responsibility at the heart of our sport. We’re proud of the inclusive culture across the South Australian judo community and recognise the efforts clubs are making to meet their child safety obligations.

As part of our ongoing commitment, we remind all clubs and members of their responsibilities under South Australian child safety legislation and our shared duty of care.

All clubs should regularly review their child-safe practices, which include:

• Adopting and complying with the Judo SA Child Safe Environment Policy
• Adopting and complying with the Judo SA Child Safe Code of Conduct
• Meeting Working with Children Check (WWCC) obligations – these include ensuring that all personnel aged 14 and over, in either paid or volunteer roles, hold a valid WWCC.
• Fulfilling mandatory reporting requirements when there is a reasonable suspicion that a child or young person is at risk of harm.

For individual Judo SA and club members aged 14 and over who regularly contribute to clubs or Judo SA operations—in either paid or volunteer roles—please continue to ensure the following:

• Compliance with the Judo SA Child Safe Code of Conduct
• Maintaining a valid WWCC at all times
• Fulfilling mandatory reporting requirements when there is a reasonable suspicion that a child or young person is at risk of harm.

Note: If you have reasonable suspicion that a child or young person is at risk of harm or abuse, please call the Child Abuse Report Line (CARL) – 13 14 78.

Those seeking to strengthen their understanding or refresh their knowledge, the following resources are recommended:

• Sport Integrity Australia – Child Safeguarding Resources: https://www.sportintegrity.gov.au/what-we-do/safeguarding
• Child Safe Officer Training – through Sport SA https://sportsa.org.au/training/child-safe-officer-training/
• Child Safe Environments Training – through the Department of Human Services SA https://dhs.sa.gov.au/how-we-help/child-and-family-support-system-cfss/child-safe-environment/training-safe-environments

If you would like support with compliance or education, reviewing or implementing child-safe practices, please do not hesitate to contact us at info@judosa.com.au.

Thank you for your commitment to providing a safe, respectful, and inclusive environment for all members of our judo community.

Best regards, Judo SA

This grant scheme is designed to support athletes, coaches, and volunteers in advancing their participation, skills, and contributions to the growth and development of judo in South Australia.

Grant streams include:

• Athlete Support

• Coach Development

• Strategic Capacity Development

We encourage all eligible members to apply. 

Key Information:

• Grant Guidelines: 2025-2026 Judo SA Grant Scheme Guidelines
• Applications for Round  1: Open until October 31, 2025
• Application Forms:
  • Athlete Support Application Form
  • Coach Development Application Form
  • Strategic Capacity Development Application Form

How to Apply:

Applications must be submitted via email to info@judosa.com.au and must include:

• A completed application form (for the relevant grant stream)
• Relevant supporting documentation

Please ensure you read the grant guidelines before submitting your application.

If you have any questions, please contact info@judosa.com.au.

The State Titles is open to all divisions from Under 11 Boys and Girls to Senior Men and Women. Players must be current financial member of JudoSA, JA State or Territory Association or IJF; turning 9 years this calendar year or older; and a minimum grade of Go Kyu (Full Yellow Belt).  Adaptive Judo (No Limits/Special Needs) Players are welcome to enter.

For more information and registrations visit https://smoothcomp.com/en/event/24100

Expressions of interest close 20 January 2025. More in formation can be found HERE

For all details, download the flier here

Registrations via smoothcomp

Judo SA will be holding a Dan Grading Examination on the 9th of November 2024.

Applications for the grading close on the 14th of September and the following must be done beforehand:

• Registration and payment of the $50 grading administration fee via Revolutionize (link below);
  and
• All Grading applications must be fully completed and submitted with a digital passport-style image to the Judo SA Grades Committee prior to the 14th of September (high-quality scanned documents emailed to grades@judosa.com.au)

For more information and to register visit https://www.revolutionise.com.au/judosa/events/253388

The Cadets & Seniors Points Competition will have a new format with new weight divisions and round robin matches to ensure maximum participation.

The Novice InterClub Competition is an event for players turning 6 to 14 years old this year as an introduction to competitive judo.

For more information visit the event registration page https://smoothcomp.com/en/event/19225

Or download the flier here